Copy and paste these templates into your preferred AI platform (Gemini, ChatGPT, Claude) and fill in the bracketed information with your specific business details.

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Category 1: Brand & Executive Identity (Week 2)

Use these prompts to ensure the AI sounds like you, not a robot.
 

1. The Brand Voice Analyzer

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Prompt: "I am the CEO of [Your Company Name], a business that provides [Your Primary Service/Product] to [Your Target Audience]. Below is a sample of my writing. Analyze this text for tone, voice, sentence structure, and vocabulary. Then write a detailed 'Brand Voice Profile' that I can use to instruct you on writing all future content for me. Make sure to capture the exact executive yet accessible tone I use.

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[Paste 2-3 paragraphs of an email, website copy, or proposal you wrote]

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2. The 1-Page Executive Summary

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Prompt: "Act as an expert business copywriter. Using my established Brand Voice, write a 1-page Executive Summary for my company.

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Context: My company is [Company Name]. Our core mission is [Mission]. Our top 3 services are [Service 1, Service 2, Service 3]. Our biggest competitive advantage is [Your Advantage].

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Constraints: Keep it under 400 words. Format it with clear, bold headers. The tone should be authoritative, professional, and persuasive, suitable for a potential investor or prime contractor.

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Category 2: Operational Architecture (Week 3)

Use these prompts to systemize the knowledge inside your head.

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3. The Brain-Dump to SOP (Standard Operating Procedure)

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Prompt: "Act as a meticulous Operations Manager. I am going to brain-dump my messy notes on how to do [Name of Task, e.g., Onboard a new client]. Take this disorganized information and turn it into a clear, step-by-step Standard Operating Procedure (SOP).

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Constraints: Format the output with a Title, Objective, Tools Needed, and a numbered step-by-step guide. If any steps seem to be missing a logical bridge, add a placeholder asking me for clarification.

[Paste your messy notes/voice transcription here]

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4. The Job Description Generator

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Prompt: "I need to hire a [Job Title] for my business. Act as an expert HR Director. Write a compelling, detailed job description.

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Context: They will be responsible for [List 3-4 main duties]. They need to have experience with [List 1-2 software/skills]. Our company culture is [Describe culture briefly].

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Constraints: Include sections for 'About Us', 'The Role', 'Key Responsibilities', 'Requirements', and 'Benefits'. Tone should attract high-level, proactive talent.

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Category 3: Strategic Intelligence & Procurement (Week 4)

Use these prompts to analyze massive government solicitations in seconds.

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5. The RFP "Red Flag" Decoder

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Prompt: "Act as an expert Government Procurement Officer. I am considering bidding on the attached RFP. Analyze the document and extract the 'Red Flags' and core compliance requirements.

Task: Provide a summary outlining:

1. The exact submission deadline.

2. Specific mandatory certifications required (e.g., DBE, PAUCP).

3. Insurance or bonding minimums.

4. The top 3 core deliverables are requested.

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Constraints: Present this in a bulleted list. Do not write the bid for me, just give me the raw intelligence I need to make a fast 'Go or No-Go' decision.

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Category 4: The Certification Narrative (Week 5)

Use this prompt to organize your oral history for minority/disadvantaged business certifications.

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6. The Social Disadvantage Narrative Outliner

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Prompt: "Act as an expert certification consultant specializing in PAUCP and DBE applications. I need to write my 'Narrative of Social Disadvantage.'

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Task: I am going to provide a transcript of me talking about my past experiences, challenges, and instances where I faced systemic barriers or lack of access to capital. Synthesize this transcript into a cohesive, professional legal argument outlining my social and economic disadvantage.

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Constraints: Maintain my authentic story and details, but format it formally, chronologically, and objectively, as required by certification boards.

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[Paste transcript from Voice Mode interview here]

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Category 5: Market Innovation (Week 6)

Use this prompt to pivot your services to a new, high-growth industry.

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7. The Capability Bridge

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Prompt: "I own a [Your Current Industry, e.g., Commercial Cleaning] business. I want to pivot and offer my services to the [Target Industry, e.g., Robotics manufacturing] sector.

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Act as a B2B Strategist. Analyze the specific, unique needs of the [Target Industry] sector. Then, write a 'Capabilities Statement' pitch that directly translates my current services into the language and pain points of that new industry.

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Constraints: Keep it under 500 words. Emphasize reliability, compliance, and scalability.

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Category 6: Everyday Executive Leverage (Bonus)

Quick tools to save you time on daily friction points.

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8. The Polite Pushback (Firing or Correcting a Client)

 

Prompt: "Act as an emotionally intelligent Executive Assistant. I need to send an email to a client named [Client Name].

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Context: They are [Explain what they did wrong, e.g., requesting deliverables outside the scope of our contract / paying late]. I need to tell them [Your boundary, e.g., we cannot fulfill this without a new invoice / work is paused until payment].

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Constraints: The tone must be firm, professional, and legally sound, but polite enough to preserve the relationship if possible. Keep it under 3 short paragraphs.

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9. The Meeting Summarizer & Delegator

 

Prompt: "Below are the raw notes/transcript from a team meeting. Analyze them and provide:

1. A 3-sentence executive summary of what was decided.

2. A bulleted list of Action Items.

3. Assign each action item to the specific person mentioned.

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[Paste notes here]

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